Time is a funny thing! It’s bittersweet, to be honest. You have so much of it, yet so little. I for one, am one of those people who perpetually want to do it all in one very moment! My FOMO is literally running out of time and not accomplishing everything I want to see, do and experience. However, as with all things in life, things take time and I consistently have to keep reminding myself that everything happens in the right moment, for the right reasons when the TIME is right.
One thing, I am unfortunately very guilty of, is complaining that there are not enough hours in the day to complete all the things! Part of that is probably due to the fact that I can get distracted by something as simple as my pen falling onto the floor, the other is that I am constantly taking on more work than one probably ever should. I am always spending time organizing, trying to get my life and business sorted and planned, and yet it still seems like complete chaos! No matter how much I plan, write lists and buy fancy planners, time still seems to run out and I end up writing articles, such as this one at 2 am.
I had a great conversation with a good friend, who also runs her own small-business, and as we got talking about time, being busy and getting burnt out, she introduced me to this quote, which is actually what inspired me to write this article:
“Guard your time fiercely. Be generous with it, but be intentional about it” – David Duchemin
I know this is not revolutionary, and most of you are probably thinking “well duh Kristy!” However, this perspective has changed my entire way of thinking and it really got me reflecting on the choices I am making and how I am balancing my work versus my life.
Let me give you some perspective on how a typical day in the life of Kristy Archibald generally goes. 9 am, go to one of my part time jobs (yes, I have two!), throughout the day I will reply to the odd email, post on social for a client and even get some work done on an article if I get a break, 6 pm get off work, 7 pm workout, then I procrastinate and try and work for the next few hours, 12 am WRITE, bedtime is 3 am and then I do it all again the next day! As you can see, efficient is not the word someone would use to describe this schedule and it frequently leaves me tired and unable to do my best work the following day – which is something that I take extremely personally!
As a result, of the quote above I am slowly, but surely making some major changes. Why? Because frankly as an extrovert I enjoy having a social life and sleeping, while also making an income and doing what I am passionate about all at the same time. It’s possible, it just needs to be done right and how that may be is different for everyone!
This article is not simply to tell y’all how to succeed at time management; because clearly, I have not got it figured out yet and quite frankly I could use some of your advice! These are a couple of ways that I am shifting my focus, in my life, my business and with my relationships. Because I believe you can have your cake and eat it too, because I love cake, you just have to be strategic about it.
Choosing the right client over making monies AKA saying NO
This one is the main priority! I am a yes girl. My mantra is, say yes and figure it out later. I would say this has been a strategy that has gotten me where I am today in my career, but I hadn’t ever given it any thought that I can be picky with who I work with. Now there is a line with this because at some point one needs to bring in money. However, I have begun to see my client relationships the same as I do a boyfriend. If there is something off, they are simply not a good fit, or we don’t click, then the relationship will never work. Saying no is hard, but I am finding it is crucial for my success and my sanity. I love everyone and I wish I could work with every brand and business, whilst volunteering for everything I am passionate about, but of course that is not possible! Focusing on doing a few things well, rather than spreading myself too thin is what I am aiming for.
I mean everything, but primarily my office! When I am working 24/7, organization goes out the window and I merely end up living out of my home, rather than in it. However, when things get bad and I can’t see my floor amongst all of the clothes, then I know that something needs to be done. When my things are a mess, my head is a mess and that just means that creativity is not going to happen. Minimalizing my life will hopefully allow for more efficient organization, which will result in a more productive Kristy. This is a big project, but slowly but surely I am making my way through it!
Lay it all out in front of me!
This means combining all the sticky notes, calendars, and to-do lists into one sheet that lays out each week for me. Then I can visually see what is coming up, what I need to begin working on and what needs to be prioritized, as well as when I can take a bit of time off. I am a visual person, so I highlight and create a list everything, but the key is having it all in one spot.
Not forcing my work hours
If I am not feeling inspired, or an article is just not coming together at 1 pm, I will either move on to a different task, such as eliminating my inbox or take a break altogether. This is hard, especially when I have multiple looming deadlines, but it’s much more effective to move on to something else rather than wasting 4 hours writing 4 sentences and beating myself up about how I am a terrible writer!
Taking a day off a week!
So far I have only gotten as far as to sleep in till noon on a day that I don’t have to be anywhere. Then I usually get up and dive into my inbox, because by that point it’s usually exploding with keeners who are wildly productive before noon – I wish! Currently, I’m planning in advanced, certain days that I can take off and head to the mountains for a day trip, or just see friends. Then at least I can begin to work my schedule around these days, instead of spending the entire time feeling guilty about all the work sitting waiting for me on my computer.
Put my phone away
As I have mentioned, I am very easily distracted. So when I am working, unless I am posting on Instagram for a client or I have a phone conference, I try my very hardest to “loose” my phone somewhere around my house. I am also finding that unplugging on a day off is key to my rejuvenation. When I have my phone I am always checking my messages, social media, and email. When I see an email come in, it’s my first reaction to is to read and then respond, but then there goes my so-called “day off!”
Working out of coffee shops
Getting dressed and out of the house can do wonders for my creativity. If I am not feeling inspired, heading to a café can be the best thing I can do. The white noise of people is calming for me and allows me to reset and dive right back in to my work. You also never know who you will meet when working in a café, it can be great for networking!
Being more mindful of my time
This can include waking up 10 mins earlier, enjoying the moment while I sip my coffee or being present while I am with my friends + family, rather than having my mind wandering to my work. Specifically mornings and I generally do not get along well and I usually end up getting out of bed at the last possible second, which adds a layer of stress that I don’t need, and sets a terrible tone for the day. Being more mindful of my time, rather than running from place to place will hopefully allow me to spend each moment succeeding at my current task.
If you have any more tips for me in my time management journey then feel free to send me a message! I would love to hear other’s perspectives on this subject!
This look is fantastic, especially if you’re looking for an outfit that serves multiple purposes throughout the day. I can go from a brunch date, to a client meeting, to a board meeting, to an event while still looking polished and put together. Versatility is crucial when freelancing and buying key pieces that can be worn multiple ways is what gets me through my long crazy days – and its hella comfy!
All photos were taken by the lovely Sarah Beau of Sarah Beau Photography!